Office
of Secretary Manager
Kittitas Reclamation District Board of Directors
Meeting
July 5, 2016 Minutes
The Board of Directors of
the Kittitas Reclamation District met in Regular Session on July 5, 2016.
Attending the meeting were Division Number Three Director and Chairman Mr. Fred
Schnebly, Division Number Five Director and Vice Chairman Mr. Paul Weaver,
Division Number Four Director Mr. Larry Bland, Division Number One Director Mr.
Mark Hansen, Division Number Two Director Mr. Ed Wakkuri, Secretary Manager
Urban Eberhart, Legal Counsel Mr. Jeff Slothower, Assistant Manager Kevin
Eslinger, Office Manager & Treasurer Barbara Pettit, Lands Clerk & RRA
Specialist Keli Bender, Field Supervisor & Water Master Bob Main, Robert Weaver
RHW Human Resources Service, Janeice Jump, Mark Charlton landowners and Patrick
Boys Smith.
The Agenda was approved
with the addition of Executive Session for reasons consistent with RCW
42.30.110(1)(c) and RCW 42.30.110(1)(i)
through a motion made by Mr. Wakkuri and the second made by Mr.Weaver. The
motion passed unanimously.
The minutes of the June 7,
2016 meeting were approved with a motion made by Mr. Wakkuri and the second made
by Mr. Bland. The motion passed unanimously.
Under the agenda item
Water Update, Mr. Main presented information on the USBR June 7, 2016 system
status report explaining that the KRD proration level is 86%. Proration was
declared on June 11, 2016. Storage is currently 103% of average with
precipitation 42% of average for the month of June and no measurable
precipitation to date for the month of July.
The next agenda item was
Public Comment. Mr. Boys Smith
addressed the Board on behalf of his mother Alicia Boys Smith who is a landowner
within the KRD distribution area. Mr. Boys Smith distributed photos and
discussed his concerns regarding KRD owned property and the graveling of KRD
property near his mother’s house.
Mr. Boys Smith apprised the Board they have relocated their pipe and sprinklers
within their property to prevent water from getting into the KRD vault. Mr. Boys
Smith left the meeting at this time.
On the agenda item
Maintenance Update, Mr. Main apprised the Board that mowing, spraying and weed
control has continued during the month of June. Also employees are continuing to
conduct on going right of way maintenance activities in the Bolyston area.
The Secretary Manager’s
Activity Report was given. It contained updates on meetings that occurred during
the month of June, 2016. It was reported
that the KRD employee safety meeting was very successful.
The KRD Management Team met with several engineering firms on the RFP
process. It was also reported that a tour of various Integrated Plan Upper
Yakima Projects was given to members of the Washington State Legislature.
On the agenda item 2016
Tributary Supplementation Mr. Eberhart stated that the KRD will again be passing
Yakima Project water through the KRD system for tributary supplementation.
Mr. Eberhart continued explaining the 2016 tributary supplementation will
be water and budget neutral to KRD.
The next agenda item was
the RFP Review Committee. Mr.
Eberhart apprised the Board that the three most qualified engineering firms were
identified for referral to the Review Committee for final selection.
Mr. Eberhart requested that a selection
be made by July 11, 2016.
Mr. Eberhart presented
information on the approval of the $147,104.00 Water Smart Grant from the Bureau
of Reclamation to help with the North Branch Lining Project.
On the agenda item Rock
Trap Project Schedule Mr. Eslinger presented the information sent to eight
construction firms. A site tour is scheduled for July 6, 2016. A contractor will
be selected by the Review Committee on July 18, 2016 and submitted to the Board
for approval on August 9, 2016.
Mrs. Pettit presented an
update on delinquent accounts that have met the foreclosure criteria.
Moving to New Business, Mr.
Bob Weaver presented information on the editing and preparation of a personnel
policies and procedures manual. The information reflects changes in state and
federal statutes and the decertification of the Union.
A draft will be available for review at a later date.
On the agenda item KRD Shop
and Office Energy Audit Mr. Eberhart presented information on the proposals to
update lighting. Both Catlin Electric and T &T Electric submitted pricing which
included applicable rebates through the City of Ellensburg. A motion made by Mr.
Hansen and a second made by Mr.Wakkuri approved the proposal of $9,075.00 from
Catlin Electric to update lighting in the shop and office.
The motion passed unanimously.
In Other Business water
ordering policies were discussed. It was
reiterated that KRD water cannot be used unless it has been ordered through the
appropriate Ditch Rider.
The Board adjourned to Executive Session
at 1:45 p.m. for 20 minutes Per RCW 42.30.11(1)(i) and RCW 42.30.110(1)(c)
following a 10 minute break to discuss potential litigation and sale or lease of
real state with a motion made by Mr. Wakkuri and the second made by Mr. Bland.
The motion passed unanimously. Chairman Schnebly announced a 5 minute extension
at 2:15 p.m. The Board returned to Regular Session at 2:20 p.m. with a motion
made by Mr. Weaver and the second made by Mr. Hansen. The motion passed
unanimously.
The Summary Vouchers for
the May, 2016 expenses vouchers #40289-40369 in the sum of $636,796.23 were
approved with a motion for approval being made by Mr. Wakkuri and the second
made by Mr. Bland. The motion passed unanimously.
The Directors monthly
payroll vouchers were presented for signatures and checks distributed
accordingly.
All Business having been
concluded the meeting adjourned.
___________________________________________
Mr. Schnebly KRD Board of
Directors Chairman
___________________________________________
KRD Secretary Manager
Eberhart